Privacy Policy

1. About This Policy

This Privacy Policy explains how CII – Sohrabji Godrej Green Business Centre (CII-GBC) collects and uses personal data in connection with the Green Building Congress (the “Congress”), including its website, event enquiries, registration and event-related communications.

CII-GBC is the organisation responsible for handling personal data for the Congress. The Congress is organised through the Indian Green Building Council (IGBC), which operates within CII-GBC. In this policy, “CII-GBC”, “we”, “us” and “our” refer to CII – Sohrabji Godrej Green Business Centre.

This policy applies when you browse the Congress website, contact us, ask about attending or exhibiting, register for or participate in the Congress, or otherwise provide information to us in connection with the event. It should be read alongside any privacy notice shown on a registration or payment form.

2. Personal Data We May Collect

The information we collect depends on how you interact with us. It may include:

• Contact and professional details: Your name, work email address, telephone number, organisation, job title and business address.
• Registration and participation details: The pass or event activity selected, accessibility or dietary requests you choose to provide, attendance records, and information needed to respond to your event-related requests.
• Exhibitor, sponsor, speaker or partner information: Information that you or your organisation provide in connection with participation in the Congress.
• Messages and feedback: Information you send us, including details provided through enquiry forms or by email.
• Technical information: Basic information generated when you visit the website, such as IP address, browser and device information, pages requested, and date and time of access. The information actually collected depends on the website configuration and any cookies or similar tools in use.

Please do not provide sensitive personal information unless it is needed for a specific event requirement and the form clearly explains why it is requested.

3. How We Use Personal Data

We use personal data where needed to:

• Respond to enquiries and provide information about the Congress.
• Process and administer delegate, exhibitor, sponsor, speaker or partner registrations and participation.
• Send event administration messages, including confirmations, programme updates, venue information and important operational notices.
• Coordinate event services with relevant providers, such as registration, venue, catering, badge printing, payment or technical support providers, where applicable.
• Maintain event and business records, manage our relationship with participants, and address feedback, complaints or disputes.
• Operate, secure and improve the Congress website and help prevent misuse or fraud.
• Send other Congress or CII-GBC communications where permitted by law and, where required, with your consent. You can opt out of marketing communications at any time using the unsubscribe option or by contacting us.
• Meet legal, regulatory, accounting and other applicable obligations, or establish, exercise or defend legal claims.

4. Why We May Process Your Information

We process personal data for the purposes described above on the basis that it is necessary to take steps at your request or provide the event services you request, to meet legal obligations, or for CII-GBC’s legitimate operational interests, where those interests are not overridden by your rights.

Where applicable law requires consent, we will ask for it and explain how you can withdraw it. Withdrawing consent does not affect processing already carried out lawfully.

5. When We Share Personal Data

We do not sell personal data. We may share it, as appropriate, with:

• CII-GBC and IGBC: CII – Sohrabji Godrej Green Business Centre, including the Indian Green Building Council (IGBC) team responsible for organising and administering the Congress.
• Service providers: Providers engaged to support the event or website, such as hosting, registration, communications, payment, venue, catering, badge, security or technical providers. They may use the information only to provide their services to us and must protect it as required by their arrangements with CII-GBC.
• Event participants or exhibitors: Only where necessary for a feature you choose to use, or where you have been clearly informed and have agreed. Any participant list or networking feature should be described in the relevant registration notice.
• Public authorities and other parties: Courts, public authorities or other parties when disclosure is required by law or is necessary to protect rights, safety or the security of the event.

If an event service provider collects information directly from you, its own privacy notice may also apply. We will identify the provider and link to its notice where appropriate.

6. International Processing

Some service providers may process or store personal data outside India. Where this occurs, CII-GBC will make arrangements and apply safeguards as required by applicable law.

The locations and providers used for Congress registration, hosting, analytics and communications should be confirmed and reflected here where required.

7. Retention and Security

We keep personal data only for as long as reasonably needed for the purposes described in this policy, including event administration, follow-up you have requested, record-keeping and legal compliance. Retention periods depend on the type of information and the reason it was collected.

We apply appropriate administrative, technical and organisational safeguards to protect personal data. No method of transmission or storage is completely secure.

8. Cookies and Website Services

The website may use cookies or similar technologies that are necessary for its operation and, if enabled, to understand website usage or support other features. You can manage cookies through your browser settings.

If non-essential analytics or advertising technologies are used, the website should explain them and provide any consent controls required by applicable law.

9. Your Choices and Requests

You may contact us to ask about personal data associated with your Congress enquiry or registration, request correction of inaccurate information, or raise a concern about its use.

Where processing is based on consent, you may withdraw that consent. We will handle requests in accordance with applicable law and may need to verify your identity. Some information may need to be retained where required by law or for event, accounting or dispute records.

To stop receiving promotional emails, use the unsubscribe link in the message or contact us. You may continue to receive essential event administration messages if you are registered or participating.

10. Links to Other Websites

The Congress website may link to websites or services operated by other organisations. Their privacy practices are governed by their own policies, so please review those policies when you visit or use those services.

11. Children

The Congress is intended for a professional audience and is not directed to children. If a programme or registration is intended for minors, CII-GBC should provide a separate notice and obtain any permissions required by applicable law before collecting their personal data.

12. Changes to This Policy

We may update this policy to reflect changes to the Congress, our data practices or applicable law. The current version will be posted on the Congress website with its updated date.

If a change materially affects how we use information already collected, we will provide notice where required by law.

13. Contact Us and Privacy Concerns

For questions about this policy, event-related personal data, or to make a privacy request, please contact: